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Physical Asset Manager
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Position Number: 5338360
Location: Elk Grove, CA
Position Type: Business - Management

Cosumnes Community Services District

Physical Asset Manager

SALARY

$6,611.00 - $9,466.00 Monthly
$79,332.00 - $113,592.00 Annually

LOCATION

CA 95624, CA

JOB TYPE

Full Time

JOB NUMBER

2024-36

DEPARTMENT

Administrative Services

DIVISION

Facilities Management

OPENING DATE

06/03/2024

CLOSING DATE

7/3/2024 4:30 PM Pacific

Description

The Cosumnes Community Services District is looking for a highly motivated, qualified individual to join our team to fill a full-time Physical Asset Manager (PAM) position for the Facilities Management Division in theDepartmentof Administrative Services. Utilizing CityWorks, the District's Centralized Maintenance Management Software (CMMS), and other programs, this position performs a wide variety of responsible, professional-level duties reporting to the Director of Facilities Management and regularly provides supervision to personnel assigned to the Asset Management team. We offer competitive salary, great benefits package, paid holidays, vacation, and sick leave. Working for District provides our professional full-time employees opportunities to achieve work life balance, while striving to enhance a dynamic, innovative, and result-orientated organization.

Eligibility List
 Candidates passing the critical criteria and who meet the minimum qualifications of the position will be ranked based on their final score in the assessment process and placed on the eligibility list. Once the District has an established eligibility list, the list will remain in effect for twelve months and will be used to fill future vacancies as they occur.

POSITION SUMMARY
Under general direction, the Physical Asset Manager is responsible for leading and coordinating the development and implementation of an asset management program that includes physical assets maintained and/or operated by the Cosumnes Community Services District (District). District departments include Park and Golf Operations, Fire, and Administration. Incumbent will consider day-to-day operations, capital resources, and finance functions to develop and implement long-range capital improvement planning with the objective of maintaining, renewing, and or replacing the District's infrastructure. The Physical Asset Manager will also lead or coordinate activities associated with the District's Financial, Capital Improvement Planning, Risk Management, Information Technology, and Geographical Information Systems functions to form a complete integrated asset management program. The PhysicalAsset Manager works closely with several District-wide cross-functional teams focused on the financial health of the asset management program. The Physical Asset Manager will also provide centralized management of the district's Storm Water Pollution Prevention Plans (SWPPP) and Central Maintenance Management System (CMMS). Performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the assigned department management personnel. This position may act as a project leader and provide direct supervision and/or lead direction to lower-level clerical support staff.

Duties and Responsibilities

TYPICAL DUTIES AND RESPONSIBILITIES
Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.
Provides oversight and management of a comprehensive program assuring the ongoing maintenance, deferred maintenance, life cycle replacement, and renovation of facilities.
Creates and maintains comprehensive asset management/strategy plans for each District asset, including new assets, and creates accurate methodologies for calculating financial results using projections or presumptions, and long-term strategic plans.
Develops and manages the District's asset management program, including tracking existing assets, the addition of new assets, performance tracking for operations and maintenance (O&M) activities, implementation of standardized business processes, and related reporting.
Maintains the integrity and accuracy of the asset register by tracking and updating asset acquisitions, replacement/decommissioning, and associated replacement costs and condition assessments.
Performs site inspections of District facilities for the purpose of asset inventory and condition assessment.
Gather project close-out documents and enter warranty information into the system of record.
Conducts analysis and summary reports to determine concerns affecting the financial and/or physical health of District assets.
Conducts procedures conforming to federal and state regulatory standards and industry best practices.
Ensures policies and capitalization procedures are followed in accordance with procurement, budget, and accounting principles.
Collaborates with all departments, utilizes data analytics, and the Asset Management System to monitor inventory status, asset life cycles, asset valuation and depreciation, maintenance and replacement, budgeting, and cost center accounting.
Collaborates with GIS and oversees the regular updating of the District's inventory of fixed assets to verify the existence, nonexistence, or transfer of an asset.
Assists management in identifying and minimizing lifecycle costs through the development of condition assessment processes and preventive maintenance strategies to reduce unplanned repair and replacement.
Assists with capital project prioritization and asset renewal and replacement schedules.
Develops and recommends policies and procedures for overseeing the management of District fixed assets, including developing strategies to increase District's ROI and minimize risk and loss.
Ensures and tracks regulatory compliance of District facilities, including operational permits such as EPA, CEQA, SWPPP compliance, and other permit monitoring as required. Collaborates with the Finance Division to ensure proper categorization, valuation, and depreciation of assets.
Provides assistance to auditors during Fixed asset audits.

Qualifications

Typical Qualifications
Any equivalent combination of training and experience, which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be:

Education and Training:
Bachelor's degree or equivalent education in architecture, engineering, maintenance operations management/construction science, finance, economics, business administration, public administration, public policy, or related field.

Substitution of Education:
Experience and/or education of an equivalent level, as required in the minimum qualifications, may be substituted on a year-for-year basis.

Experience:
Three (3) years of professional experience in managing assets of buildings, equipment, facilities, and infrastructures, project management or construction/engineering experience that includes responsibility for asset maintenance management and financial analysis, or a closely related field.
A strong financial background in budgeting, forecasting, and financial reporting and analysis of asset portfolios.
Experience in the use and development of technologies supporting asset planning, maintenance/facilities management, and associated configuration management processes as a subject matter expert.

Special Requirements:
Certification in Production and Inventory Management (CPIM) and/or a professional certificate in Asset Management is preferred.
Experience as a subject matter expert in using Cityworks GIS-centric asset lifecycle management system is highly preferred.
Must possess a valid California Driver's license.

Knowledge of:
Principles, methods, practices, and techniques involved in fixed asset management.
Asset management software and database management programs.
Geographic Information System Software (ESRI platforms preferred).
Principles and practices of physical inventory control management practices and standards within a government agency and management of public records.
Principles and practices of public administration, including budgeting, purchasing, and accounting practices across multiple finance functions, such as fixed assets, fund accounting, and general ledger.
General principles of public administration and management related to the implementation and evaluation of programs, operations and services.
Project management techniques and principles.
Principles and practices of sound safety management.
Methods and techniques of data collection, research, and report preparation.
Federal, state, and local laws, regulations, and court decisions applicable to asset management.
Modern office practices, methods, and computer equipment and applications related to the work.
Proficiency in writing skills and knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District personnel.

Ability to:
Collect, evaluate, and interpret appropriate and applicable property asset data.
Coordinate and facilitate the consolidation of assets into a District asset management program with multiple stakeholders to ensure agreement, and beneficial outcomes for the District.
Apply sound, creative problem-solving techniques to resolve difficult asset management issues, including change management processes.
Use Geographical Information Systems (GIS) and computerized maintenance management system (CMMS), in support of department objectives and duties.
Develop and prepare project requirements and organize resources to meet goals and deadlines.
Understand the District's organization, mission, values, operation, and services as necessary to assume assigned responsibilities.
Multitask and adapt to changing priorities in a fast-paced and collaborative environment.
Present comfortably and in a well-organized manner in front of large groups
Prepare financial feasibility analyses and strategic plans, conduct research, review portfolio related documents/agreements, and prepare narrative reports and proposals.
Interpret, explain, and apply pertinent federal, state, and local laws, codes, regulations, and District policies and procedures related to operations and asset management.
Ensure the maintenance of all required files, records, and documentation.
Work effectively with all levels of staff in many departments, external financial professionals, and District officials.
Work effectively and exercise independent judgment and initiative within established guidelines.
Communicate orally and in writing clearly, concisely, and accurately to both internal and external stakeholders.
Prepare clear, accurate, grammatically correct, comprehensive reports, research studies, correspondence, informational materials, and other related documents.
Operate modern office equipment, including computer equipment and specialized software applications programs.
Understand the needs of a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex District services.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Hold collaborators, vendors, and creative staff accountable for deadlines and commitments.
Demonstrate initiative, attention to detail, and strong organizational skills.

Physical Requirements:
Mobility:frequent use of keyboard; frequent sitting at a desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling, or lifting up to fifty (50) pounds
Vision:constant use of overall vision; frequent computer use; occasional color and depth vision.
Dexterity:frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching; frequent operation of office equipment, clerical and financial calculation instruments.
Hearing/Talking:frequent hearing and talking in person and on the phone.
Emotional/Psychological: frequent decision-making and concentration, frequent public, and co-worker contact; occasionally works alone.
Driving: ability to use fine and gross motor coordination for driving.

Typical Working Conditions
Work is typically performed in both indoor and outdoor environments. Incumbents are exposed to noise, moisture, dust, vibrations, and various types of weather, including heat and cold. Work may take place and require travel in a vehicle to and from off-site indoor and outdoor locations throughout the District. The District promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Supplemental Information

Supplemental Information
THE PROCESS:

Application Review (Pass/Fail):All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.

Supplemental Questions:The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.

When writing job-related responses to supplemental questions in the supplemental questionnaire, please be succinct and brief in your answers.

Supplemental Screening: The district will review the responses to the supplemental questions of all applicants meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.

Oral Interview: All candidates who pass the application review will be invited to participate in an oral panel interview. Candidates with a passing score of 80% or higher will be ranked according to their score and placed on the Eligibility List.

Notification: Candidates who do not qualify for the eligibility list will be notified of their status after completing the first interview phase. Candidates who are placed on the eligibility list will be notified of their ranking on the list.

Selection Interview: When a vacancy opens, the top 3 ranked candidates will be invited to participate in the selection interview.

Conditional Offer: Candidates selected from the process may receive a conditional offer of employment contingent upon the successful completion of the following:

Reference Check: verification of work performance and employment history

Background Check: A State of California, Department of Justice criminal background check;

Driving Record: A State of California, DMV driving record printout will be required.

Upon successful completion of the background check, candidates must complete the following before final appointment:

Medical: A clear tuberculosis screening, Drug screening, and physical will be required.
Work Eligibility: The District participates in E-Verify to confirm authorization to work in the US.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Probationary Period:A probationary period of one (1) year is the final phase of the selection process.

Benefits For Full-Time Employees:
Full-time employees receive generous medical, dental, life, disability, and vision benefits.
The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.

All employees of the District participate in the Medicare portion of Social Security. Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT-TO-WORK VERIFICATION Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.

About the Cosumnes Community Services District
The Cosumnes Community Services District serves an estimated 200,000 south Sacramento County residents in a 157-square-mile area. Its award-winning parks and recreation services – including the operation of more than 100 parks – operate exclusively within the Elk Grove area of the District. The District provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.

Our Vision:Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.

Our Mission:The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions.

Our Values:

Safety & Mitigating Risk – We protect District employees, as well as mitigate risk and exposure of the District and the public.
Financial Responsibility – We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations.
High-Quality Workforce – We develop and train a high-quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.
Service to the Community – We deliver the highest levels of service to the residents, visitors, and businesses within the District.
Diversity, Equity & Access – We ensure diversity, equity, and inclusion in all aspects of District work.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

The District is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.

To apply, visit https://www.governmentjobs.com/careers/cosumnescsd/jobs/newprint/4529130